Considerations for Legal Teams When Handling Hybrid Court Cases

Hybrid courtrooms are becoming a dominant practice in our national legal systems—and justifiably so. They offer greater efficiency, a deeper pool of accessible experts and courtroom professionals, and scheduling flexibility that helps reduce court dockets.¹

In an industry historically slow to embrace change, this switch means that firms need to be more nimble than usual to analyze considerations for hybrid court cases and adapt. 

Key Considerations for Legal Teams Managing Hybrid Trials

Hybrid court trials must observe established legal principles to uphold the integrity of proceedings. Effectively navigating court cases with both in-person and remote attendees starts by applying best practices as they develop across jurisdictions. To that end, be sure to look at the following: 

Coordinating In-Person and Remote Appearances

Hybrid courtrooms blend in-person and remote attendance along with technology and collaboration to seamlessly connect all parties. This can range from simply adding one or two remote participants to having nearly every individual or small team join a remote meeting platform, including:

• Judge and on-site court staff or officials
• Legal teams
• Plaintiff and/or defendant
• Witnesses
• Court reporters 
• Interpreters and translators
• Jurors
• Public

Overall, hybrid courtrooms provide greater flexibility in scheduling witnesses who’d otherwise require travel coordination. This model allows virtual hearings to be conducted even in high-stakes international criminal or state-level cases, expanding access to key parties and reducing costs. 

Ensuring Compliance with Jurisdiction-Specific Rules

Hybrid proceedings introduce unique rules and technical considerations. These include procedural standards for digital evidence and protocols for respectful courtroom communication, especially when remote hearings are conducted. Ensuring compliance improves fairness and accountability, and safeguards the rights of both victims and the accused.

Each state, national, or international system will have its own evolving hybrid justice framework. Stay informed about local tribunals’ expectations, including:

• What types of communication are and are not allowed outside of the remote platform
• Timing, format, and other specs for submitting pretrial and trial evidence and exhibits
• When participants should log into remote systems, and whether they’ll wait on entry
• How to respectfully request to be heard at different stages, for different individuals

At actual court buildings, a hybrid courtroom can incorporate mixed physical spaces designed to optimize such functionality. This typically includes adjustable and smaller rooms with limited in-person accommodations (cost savings that help courts balance the technology investment).²

Find out room assignments and take their size and layout (as well as technology needs) into account while practicing arguments and exhibit presentations. 

Managing Exhibits and Evidence in Dual Formats

Bringing along hard copies of digital exhibits to counteract technology glitches is old hat, but hybrid courtrooms require further steps. Your team may need to be prepared to: 

• Enter exhibits and evidence into multiple digital management systems
• Share and navigate demonstratives using a videoconferencing platform
• Project demonstratives on a large screen in a live courtroom
• Scale exhibits to be viewed on individual screens by judges and/or jurors

It’s critical to do your homework on what technology will be employed—not just at the jurisdiction level, but in the assigned courtroom itself. This includes knowing how to choose a legal videographer who is experienced with hybrid trials and can ensure that recorded evidence, witness testimony, and on-screen exhibits meet quality and admissibility standards. The right videographer can be instrumental in maintaining clarity, accuracy, and credibility across digital and in-person formats.

Technology in the Hybrid Courtroom

Common hybrid courtroom technology includes:

• PTZ cameras with auto-tracking
• Mobile monitors for remote participants
• Custom microphones to improve audio during questioning
• A central control hub to coordinate these systems

Understanding and testing these systems in advance enhances efficiency and aligns with best practices across tribunals and hybrid courtrooms.

Preparing Witnesses and Clients for Hybrid Courtrooms

Witness prep is key to successful testimony experiences. But with hybrid courtrooms, this process needs to be broadened to cover additional direction for remote attendance. This includes preparing for various types of witnesses, as each may have different needs—such as managing technology or understanding virtual courtroom etiquette.

Details of particular note may include: 

• Remote testimony etiquette, platform tools use, and court-specific protocols
• Troubleshooting audio/visual issues of each participant’s setup in advance
• Building rapport and familiarity with the process across digital barriers

Final Thoughts: Navigating Hybrid Courtrooms with Confidence

Effective hybrid courtroom practice involves coordinating remote and in-person procedures, understanding legal standards, and leveraging technology across various platforms. Engaging partners who specialize in the latest hybrid features and processes can help you reduce risks and boost trial outcomes. 

That’s where U.S. Legal Support comes in. For nearly 30 years, we’ve leveraged next-stage technology to provide litigation support to attorneys and law firms across the country. 

Today, we offer RemoteDepo Pro, a seamless exhibit management and remote deposition platform designed for remote depositions and other proceedings. Plus, with a deep nationwide network of professionals, we can connect you with court reporters, transcriptionists, interpreters, trial presentation specialists, and other professionals who are ready to serve in-person, remote, and hybrid proceedings. 

Reach out today to discuss your hybrid technology, staffing, and other legal support needs. 

Sources: 

1. Judicial Council of California. Report of the Advancing the Hybrid Courtroom Workstream: Findings and Recommendations. https://courts.ca.gov/system/files/file/advancing-hybrid-courtroom-workstream.pdf
2. Fentress, Inc. Flexible and Hybrid Courtrooms: Innovations for 2025. https://blog.fentress.com/blog/flexible-and-hybrid-courtrooms-innovations-for-2025

Julie Feller

Julie Feller is the Vice President of Marketing at U.S. Legal Support where she leads innovative marketing initiatives. With a proven track record in the legal industry, Juie previously served at Abacus Data Systems (now Caret Legal) where she played a pivotal role in providing cutting-edge technology platforms and services to legal professionals nationwide.